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Essential Information Know Before You Go Travel Extras Transfers


Free Transfers with Explore

All customers that travel on an Explore Group or Private Journey trip will be provided with a complimentary transfer, provided they arrive and depart into the designated airport or train station on the trip start and end dates. This is a great way to start your travels, offering you that little extra peace of mind and comfort in the knowledge that there will be someone at the airport or station waiting to take you to your first nights’ accommodation.

Who is eligible for the free transfer?

The transfer is available to anyone that has booked on to a Explore group or private journey trip on the condition that the flight or train arrives and departs into the designated airport or train station on the day the trip starts and ends.

The exceptions to this rule are customers who have booked on a trip where the joining and ending point is the airport or station. In this particular case there will be a specific time provided for when the trip starts and ends. On these particular trips, only one arrival and departure transfer will generally be provided for the whole group. Please ensure that your travel arrangements coincide with these transfers in order for you to meet up with the Explore leader and the rest of the group. Free transfers are not available for Self-Guided, Polar Voyages or Tours for Churches customers.

Where are the transfers from and to?

Transfers are from the Explore designated airport or train station to the joining point of the trip, and then back from the ending point to the designated airport or train station. Generally the airport or station that Explore have selected will be the one that is closest to the town or city where the trip starts, or the one nearest to the joining point. It will be either an airport or train station but not both. You can find more information regarding the joining information for your particular trip online, under the dates and prices section for your trip. Please ask for more information regarding the designated airport or train station at the time of booking.

How are transfers arranged?

We arrange transfers through our local ground agents. They are exclusive to Explore, but you are likely to be sharing with other Explore customers arriving at a similar time. You’ll be met in the arrivals area of the airport or train station by a driver or local representative carrying an Explore sticker or card with your name on. You may have to wait for a while until others make their way through to the arrivals hall. If this is the case, the driver or representative will ensure that you have somewhere comfortable to wait, perhaps a café or other seated area. You may be lucky and end up in your own private car, however this cannot be guaranteed, and most included transfers are shared and use chartered minibuses or other similar vehicles.

What if I would prefer my own private transfer or don’t want the free transfer?

Explore offers private transfers on a majority of trips at an additional cost. Please ask for a quote at the time of booking, should this be your preference. If you are eligible for the free transfer but do not need it or want it, then please be aware that we will be unable to refund you for this unused service.

What happens if I am not eligible for a free transfer?

If you intend to arrive or depart a day or more before the trip itinerary officially starts and ends or you’re not arriving into the designated airport or train station, then you’ll be responsible for arranging your own transfer. On the majority of our trips, we can offer private transfers at an additional cost. Please ask for more information and a quote at time of booking.

I have paid for a transfer but I think I am eligible for the free transfer, what should I do?

Please contact us as soon as possible so that we can investigate this for you.

I have not booked flights/trains through Explore, how will my transfer be arranged?

In order for us to arrange the free transfer you must provide us with your arrival and departure flight/train journey details. Until you provide this information you will not have a confirmed transfer. We ask that your information reaches us no later than 14 days before you trip starts, or we’ll be unable to arrange any transfers for you. We will send you details of how to provide this information in your final invoice, alternatively should you wish to provide this before your final invoice is due, then you can submit your details online using the Book My Transfer Form below. Alternatively you can email your flight/train details along with your booking reference number and name to Should you wish to post your details through to us then please send them to the following address:

Explore Worldwide
Nelson House
55 Victoria Road
GU14 7PA

I have a free transfer, what do I do on arrival at the overseas airport?

On arrival at your overseas airport you should clear immigration, collect your luggage and make your way through customs to the exit. An Explore representative will be waiting for you in the public waiting area, and will either be carrying a red and white Explore sign or one with your name on. Please look out for the representative as it will be easier for you to spot them in a crowded area, than for them to spot you.

Book my Transfer Form

If you are eligible for the complimentary transfer, then it’s important that you confirm your flight information using the form below no later than 14 days before your trips starts, so that our local teams can arrange suitable transportation to meet your flights.

If you are not eligible there is no need for you to enter this information as we will assume you will make your own way to the start point. We can usually arrange a transfer for you at a small additional cost but please give us a call to book this. 


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